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Easy Bound Book® ERP

Integrated Firearms ERP and Inventory Software for FFLs

“We’ve seen a huge improvement in how accurate our ATF record keeping is since implementing Easy Bound Book. The personnel now have peace of mind when processing orders.”

U.S Defense Contractor

Easy Bound Book® ERP

BASMs proprietary ATF compliant software seamlessly integrates with the Microsoft Dynamics 365 Business Central ERP system.

  • Are you currently using a separate A&D transaction recording system and an ERP?
  • Are you interested in finding out how using an ERP can simplify your business?

When using Easy Bound Book ERP your A&D transactions are seamlessly integrated into your normal business processes when you buy, sell, return to a vendor or take returns from customers.

  • Accounting & financials, Sales Orders, Purchase Orders, Invoicing; all into one very user friendly, effective, & efficient firearms software package.

Easy Bound Book ERP is a valuable tool for all FFL types and sizes and is available on the cloud, installed at your location, or both if you need.

What is ERP – Enterprise Resource Planning?

ERP technology brings processes together. Connecting your processes, systems, accounting, financial reporting, and data will give you the intelligence, acceleration, and adaptability needed to optimize your operations, and it’s easy!

Why Microsoft Dynamics 365 Business Central?

  • It’s user-friendly
  • Built to provide a base for which other APPS and Add-Ons can easily integrate with.
  • Provides you a seamless integration for all your software.
  • Allows us to integrate our proprietary ATF compliant software to provide our clients’ a superior ATF compliant and business process software solution.

Find out how to get Easy Bound Book ERP working for YOU!

Easy Bound Book ERP Screenshots

Click images to enlarge

SERIAL NUMBER MANIFEST

ITEM CARD

SALES DASHBOARD

BUSINESS MANAGER DASHBOARD

Easy Bound Book ERP Features & Reports

ATF Compliance

ATF Ruling 2016-01 Compliant
ATF Ruling 2021R-05F Compliant

A&D Transactions

“Undo” Function for Acquisition & Disposition Errors
Edited A&D Records Maintain a Full Audit Trail
Export Data From Bound Book to Excel
EZCheck Button – Use for Acquisitions, Dispositions, Vendors and Customers
Filter/Sort Single FFL Log Book by Firearm Type, Manufacturer, Model or Caliber
Generate Serial Number Range for Acquisitions and Dispositions
Item Card Includes Special ATF Identification Fields
Quick Glimpse of Open Acquisitions
Separate Gunsmith Log
Sort/Filter Acquisitions & Dispositions
Track Marking Variances
Track NFA Item
Track Pre-1968 Non-Serialized Firearms
Unlimited Records Capacity
User Notes Field for All Transactions
Ability to Track Multiple FFLs in the Same Software Installation (ATF Variance Required)
Acquisition Created When Purchase Orders are Received
Acquisition Created When Importing Firearms
Cut and Paste Data Entry
Disposition Created When Sales Order is Shipped
Document Management Linking
Establish Rules on Items to Stop Sale to States with Restrictions
Establish Unique ‘User Permissions’ for ATF Regulated Transactions
Import Data
Included FFL Information for Customers, Ship-to and Vendors
Inventory Reconciliation for Mock or ATF Audits
Print Disposition Packing List
Serial Number Management
Set Constructive Selling Price by Item
Dashboard Shows Status of Bound Book Transactions

Built-in Alerts

Dashboard – View of Critical Information & Time-Sensitive Tasks
Alert – Quantities Exceed Approved ATF Form 6 & 6a – Importers
FFL Expiry Alert

Inventory

Data Input – Scan Barcodes or Manually
Acquisition & Disposition Created When Items are Transferred Between Locations
Acquisition Created When Importing Firearms
Create Item Tags
Shipping Manifest Includes all ATF Bound Book Information –  Items are Listed Line by Line
Item Cards – Upload Pictures to Item Cards
Location Management (Where is the Firearm Located on Your Premises)
Print Product Labels
Print Serial Number /UPC Labels
Print Trigger Tags
Complete Business Inventory Tracking

Payables & Receivables

Invoicing
Purchase Planning
Write Checks
Purchase Orders
Sales Orders
Notifications for Over Credit Limit, Late Payments & Notice for Customers & Vendors
Accounts Payable Management
Accounts Receivable Management
Credit Card Processing – OPTIONAL
ACH Processing

Financial

Cash Management
Integrated ERP – Accounting & Inventory Management
Cashflow Analysis
Comparative Financials
Departmental, Product, Market Segment Analysis

Firearms Excise Tax

Track Imported Firearm Quantities
FAET Tracking
Set FAET Rate by Specific Type of Firearm Sold
Track Business Use Items
Track Customer Returns
Track Customer Type to Remove Eligible Transactions From Taxable Sales
Track Exported Items to Remove From Taxable Sales
Federal Excise Tax (FET) Tracking and Reporting with Calculated Tax
Track FFL Information on All Regulated Purchases & Sales

Reporting

Federal Excise Tax (FET) Tracking and Reporting with Calculated Tax
Bound Book Can Be Printed, Saved as a PDF, Downloaded to Excel or a Word Document for LEO, ATF or Your Own Use
Shipping Manifest Includes all ATF Bound Book Information –  Items are Listed Line by Line
ATF Acquisition and Disposition Bound Book
Inventory Report – Open Acquisitions
LEO and ATF Trace Requests Can Be Printed or Emailed; Notes Field Provided to Track Response
NFA Acquisitions and Dispositions
Print User Defined Bound Book E.G. by; Manufacturer, Model, Caliber, As of Date, Etc.
Customer Sales Report Sort/Filter by a Defined Period
Accounts Payable – Current & Aged
Accounts Receivable – Current & Aged
Financial Statements – Balance Sheets, Profit & Loss, Cash Flow
Report Constructive Selling Price by Actual Sales

Optional

Installed on Your Computer or Server
Credit Card Processing
Integrated Easy e4473 Add-on – Click HERE to learn more
NICS Integration
Document Management – Add any Document to a Transaction

Are YOU ready to integrate your bound book with your business processes?

Pricing Includes

Cloud Based: 1 Named User

$395 per month – Prepay 11 months and get one FREE!

  • Software
  • Training
  • Upgrades & Software Maintenance
  • Unlimited Help Desk Support

Purchase on Premises: 3 Named users

  • $16,000 – Software
  • $19,500 – Training
  • $3,312 – Upgrades & Software Maintenance
    – Required 1st year, renewal optional
  • Help Desk Support is available in Block Time
    OR Time & Expenses

Want to Add Additional Users? Contact Us

Sales Tax is not included. Prices based on remote training and support.
On-site services are subject to an additional charge.

Setup & End User Training

Setup


  • Microsoft Dynamics 365 Business Central
  • Easy Bound Book Software
  • Company Information
  • Users and Permissions
  • Hardware, IT Assessment

Training


Purchases

  • Order Entry
  • Invoice Entry
  • Receiving
  • Returns to Vendor 
  • Payment Processing

Sales

  • Order Entry
  • Shipping
  • Invoicing
  • Returns from Customer
  • Payment Processing
  • Prohibited States

Financials

  • General Journals – Standard, Recurring, Reversing
  • Financial Statements
  • Bank Reconciliation

Inventory Management

  • Adjusting
  • Counting
  • Reconciliation

Reporting

  • AFMER
  • Bound Book 
  • LEO and ATF Trace Requests
  • Open Inventory
  • UPC & Barcode Labels
  • FAET
  • ERP Reports

Manufacturing

  • Bill of Material Creation
  • Assembly Order

Help Desk Support

  • Helpdesk Support is provided for questions related to the use of the software based on the training provided in the Easy Bound book course.
  • Support tools include Website Submissions; Email; Telephone; and Remote Support via the Internet
  • Live support hours are 8am – 4:30pm Central Time
  • After hours emergency support is available at afterhours rates
  • Support for hardware and operating system problems is available at an additional charge

Required Hardware, Operating System and other Requirements

Cloud Requirements

  • Compatible Browser – Chrome, Safari, Edge, Firefox
  • High Speed Internet access
  • Backup device (external hard drive, CD/DVD writer or flash drive)
  • Printer 

On Premises Requirements – Server/Individual PC

  • Windows 10 or Newer, Windows Server 2016 R2 or newer
  • Hard disk space: Minimum 2 GB
  • Memory: Minimum 2 GB, more is better

Other Requirements

  • Compatible Browser – Chrome, Safari, Edge, Firefox
  • High Speed Internet access
  • Backup device (external hard drive, CD/DVD writer or tape-backup)
  • Printer

Check Out The Other Easy Bound Book Products or Click HERE to Compare

  • ATF Compliant Electronic Bound Book
  • ERP Functions & Reporting
  • Manufacturing Processes
  • Subcontract Manufacturing
  • Unlimited Record Capacity
  • On Premises or Cloud

EBB ERP + MFG is built on the Microsoft Dynamics 365 Business Central ERP + Manufacturing platform.

  • ATF Compliant Electronic Bound Book
  • Enhanced reporting and inventory features
  • Unlimited Record Capacity

EBB Pro is built on the Microsoft Dynamics 365 Business Central platform.

  • ATF Compliant Electronic Bound Book
  • Secure Domestic Cloud-Based Server
  • Unlimited record capacity

EBB Lite is our proprietary ATF Compliant A&D software.

Are YOU READY to put Easy Bound Book to work?

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Easy Bound Book is a registered trademark of business Automation Specialists of Minnesota, Inc © 2022 Business Automation Solutions. All rights reserved.