Easy Bound Book® Business integrates your ATF compliance transactions and ERP system, all-in-one. Automatically create your A&D transactions when you buy, sell, return to a vendor or take returns from customers for your ATF regulated items.

Why integrate your A&D transactions and your ERP?


Simply put, ERP technology brings processes together. Connecting your processes, systems, and data will give you the intelligence, acceleration, and adaptability needed to optimize your operations.

Easy Bound Book Business was built on the Microsoft Dynamics 365 Business Central platform. Why Microsoft? It’s user-friendly, easily integrates with Microsoft office products, but most importantly, it’s built to be modified to meet our clients’ unique strengths and business models. Microsoft is well established and can keep up with both features and technological advancements. We’re not alone; more than 200,000 installations and millions of users make it the largest mid-market ERP system worldwide.

Easy Bound Book Business is used by all FFL types and sizes, offers unlimited records, and can be installed
at your location or on the cloud; that’s up to you. Whether you’re currently using an ERP or not, we’ve got
you covered.

Take a look at the list of Features and Reporting capabilities below. If you’d like to know more Contact Us.
We will reach out and answer any of your questions.


General

  • Fully ATF Compliant for Ruling 2016-1, 2016-3, & 2011-1
  • EZCheck Button – Use for Acquisitions, Dispositions, Vendors and Customers
  • Secure Domestic Cloud Based Server
  • Multiple FFLs in the Same Software Installation (ATF Variance Required)
  • Installed on Your Computer or Server
  • Maintain a Separate Gunsmith Log
  • Supports All FFL types
  • Unlimited Records
  • Integrated Best Practices
  • Multi-User Ready
  • Establish Special User Permissions for ATF Regulated Transactions
  • Multiple Log Books for Single FFL E.G. Firearm Type, Manufacturer, Model or Caliber
  • Bound Book Can Be Printed, Saved as a PDF, Downloaded to Excel or a Word Document for LEO, ATF or Your Own Use

A&D Transactions

  • Normal Business Processes Automatically Create A&D Records
  • Automatic A & D Entry Created On Purchase Orders Received
  • Automatic A & D Entry Created When Importing Firearms
  • Automatic A & D Entry Created When Sales Order is Shipped
  • Automatic A & D Entry Created When Transferring Items Between Locations
  • Edited Records Maintain a Full Audit Trail
  • Scan Barcodes to Input Data by Serial or Item number
  • Cut and Paste Data Entry
  • Data Import Capability
  • Serial Number Management to Minimize Errors
  • Create Item Labels (Tags) to Simplify Serial Number Entry
  • ATF Acquisition and Disposition Bound Book
  • ATF Acquisition and Disposition Bound Book – Extended
  • Automatically Generate Serial Number Range for Acquisitions and Dispositions
  • Export All or Filtered Data From Bound Book to Excel
  • Sort/Filter your Acquisitions or Dispositions by Manufacturer, Model, Caliber, Date of Transaction or Any Combination You Need
  • Undo Function for Acquisition or Disposition Errors
  • User Notes Field for All Transactions
  • Document Management – Linking

Compliance

  • Complete ATF Compliance and ERP Function and Reporting
  • LEO and ATF Trace Requests Can Be Printed or Emailed; Notes Field Provided to Track Response
  • Annual Firearms Manufacturing and Exportation (AFMER) Report; Used for Annual Filing
  • User Defined Bound Book E.G. by; Manufacturer, Model, Caliber, As of Date, Etc.
  • Dashboard of Status of Bound Book Transactions
  • NFA Acquisition and Disposition
  • Track Marking Variances
  • Track FFL Information on Each Regulated Purchase or Sale
  • Track Imported Firearm Quantities and Receive an Alert When Quantities Exceed Approved ATF Form 6 and 6a Amounts
  • NFA Tracking
  • Track Pre-1968 Non-Serialized Firearms

Alert

  • Dashboard Provides View of Critical Information Including Time-Sensitive Tasks
  • Quick Glimpse of Open Acquisitions
  • Create Rules by Item to Stop the Sale to States with Restrictions
  • Alerts for Late Acquisition or Disposition Entry
  • Over Credit Limit, Late Payment Notice for Customers
  • Over Credit Limit, Late Payment Notice for Vendors

Inventory

  • Firearm Location Management (Where is the Firearm Located on Your Premises)
  • Upload Pictures to Items to Assist in Correctly Identifying Firearms
  • Inventory Items Include Special ATF Identification Fields
  • Inventory Reconciliation for Mock or ATF Audits – Book to Firearm and Firearm to Book
  • Open Acquisition (On-Hand Inventory Report)
  • Complete Business Inventory Tracking

Labels

  • UPC Barcode Labels
  • Trigger Tags
  • Serial Number /UPC Labels
  • Product Labels

Manufacturing

  • Integrated ERP – Accounting, Inventory Management, Manufacturing
  • Manufacturing and Purchase Planning
  • Machine, Resource and Capacity Planning for Manufacturing
  • Auto-Convert – Dispose of Receiver and Acquire Firearm in One Transaction

Receivables & Payables

  • Accounts Payable
  • Cash Management
  • Vendor Purchase Orders
  • Write Checks
  • Aged Accounts Payable
  • Accounts Receivable
  • Sales Invoices
  • Sales Orders
  • Aged Accounts Receivable
  • Customer Invoices
  • Financial Statements

Firearms Excise Tax

  • FFL Information Included for Customers, Ship-to and Vendors
  • Firearms and Ammunition Excise Tax (FAET) Tracking
  • Set Your Constructive Selling Price (CSP) by Item or Report by Actual Sales
  • Set Your FAET Rate by Specific Type of Firearm Sold
  • Track Business Use Items
  • Track Customer Returns
  • Track Customer Type to Remove Eligible Transactions From Taxable Sales
  • Track Exported Items to Remove From Taxable Sales
  • Federal Excise Tax (FET) Tracking and Reporting with Calculated Tax

Shipping

  • Packing List Includes all ATF Bound Book Information
  • Shipping Manifest Includes all ATF Bound Book Information –  Items Listed Line by Line and Include a Barcode Serial Number
  • Shipping Manifest with All ATF information Handles Non-Serialized (Pre 1968) Firearms

Report

  • Disposition Packing List
  • FFL Expiry Report
  • Filter Customer Sales by a Defined Period
  • Assembly Orders
  • Other Accounting and ERP reports

Optional

  • Document Management – Add any Document to a Transaction
  • Easy e4473 Integration
  • NICS Integration
  • Credit Card Processing

Easy Bound Book® Business with Manufacturing allows you to manage all your firearms manufacturing and dealer transactions as well as track other inventory items you have. Integrate Easy Bound Book with your Web store or EDI, full warehouse management, shop floor data collection, payroll and more.

“ATF record keeping saw a huge improvement in accuracy since implementing Easy Bound Book. Personnel also experienced peace of mind.”

— U.S. Defense Contractor