CGS Group LLC (CGS)
Most of the automated bound book software we found online was developed as a standalone system designed for point of sale. We needed a solution designed for manufacturers that was fully integrated into the rest of our software. We wanted no duplication of efforts which is error prone and not what we wanted to manage our ATF recording and reporting requirements.
— Bobby West, Co-owner in CGS
U.S. Defense Contractor
ATF record keeping saw a huge improvement in accuracy since implementing Easy Bound Book. Personnel also experienced peace of mind.
With increased production, we needed a way to streamline our bound book record keeping. We wanted a way to record acquisitions and dispositions faster and more accurately. Using spreadsheets just wasn’t going to work much longer.
— Carmen Pinsonault, Office Manager at Matrix Aerospace
BASM kept the project moving forward and kept it on track. We had normal business issues taking place, while we were opening a new manufacturing facility that would distract us from this project. I was pulled in a thousand different directions, but BASM kept the project focused and acted as collector of key pieces of information. On top of that, our ATF compliance officer was new to Magnum Research, and BASM gave her valuable insight into issues with inventory flow and how they related to compliance requirements.
— Ron Atzmiller, CFO at Magnum Research
Easy Bound Book™ is fast and user friendly. It has really streamlined our processes and has given us better control. Due to the way we kept records previously, not all of our data was able to be imported but as I’ve been transferring everything to the new system, I’m really thrilled at how easy and intuitive Easy Bound Book™ is. Additionally, support from BASM has made the transition from our old system to Easy Bound Book™ seamless. I’ve been surprised at the depth of their knowledge of ATF and bound book requirements! Additionally, the reporting is very valuable. The way it is set up with search capabilities makes it much easier to use than I expected. I am also able to export the data for use in our inventory system. I would highly recommend Easy Bound Book – it’s so valuable on so many levels.
— Ben Hill, ATF Compliance Manager at Christensen Arms
This is a huge time saver for me and the warehouse team. Before Easy Bound Book™, I would feel like my hand was going to break from all the data entry just to check in a shipment. What used to take 4-5 hours a month for multiple people, now only takes 5 minutes per shipment and we can all get on with our real jobs. But beyond the time savings, there is no measurement for the peace of mind I have knowing that we have an excellent audit trail, are in compliance, and the business can continue to grow without worrying about our bound book.
Shortly after installing Easy Bound Book, we received the dreaded call that an ATF auditor was on the way. I was nervous at first – really nervous – so I immediately called the team at BASM and told them what the auditor said he would need. BASM calmly led me through the steps to find the information and reports so I’d be prepared when the auditor arrived. The system held up, the auditor was pleased, and we passed with flying colors! I highly recommend Easy Bound Book™ – it’s simply amazing and the impact it’s had on our business and my peace of mind is dramatic!
— Guyanne Nichols, TrackingPoint ATF RecordsKeeper
Taylor’s & Co., Inc.
Once the system was installed and we had entered all of the data from our manual bound book, Easy Bound Book™ easily saves me 2-6 hours per day (depending on that day’s shipments) on data entry. Using the system is easy and streamlines the entire process. The system is also so much better than a manual bound book system during ATF audits. It simplifies that process for both us and the auditors saving all of us time. It much easier printing the auditors a report versus finding and handing them a bunch of binders with the information they’ve requested.
It’s a huge time saver, and as long as you enter the initial data correctly, everything else just flows smoothly from there. I really like the fact that you can enter accounts, vendors, and customers once, then pull them up with a few clicks to associate them to a transaction. It saves a lot of hand written errors since all dispositions are tied to the serial number. It’s easy to use and we are very excited that we have it in place now.
— Ashley Loy – Taylor’s & Company – Acquisitions and Dispositions
Traditions™ Performance Firearms
Once we identified Easy Bound Book™ as the best solution for our needs, we had a third party developer write an integration between Easy Bound Book™ and our Sage 100 ERP system (formerly known as MAS 90) using the import and export features. Once that was done, the records entered into our P.O. system create the transaction in Easy Bound Book™. Likewise, transactions entered into our Sales system, update the record in Easy Bound Book™. All we have to do is hit the export button in Sage 100 and the import button on Easy Bound Book™, and it’s done! The transactions are seamless and invisible to us.
Easy Bound Book™ works well and as we hoped it would. It cuts down all the time it used to take double entering data. This also cuts down double data-entry errors. If we do make a data entry error, it’s made in both places, which makes tracking and fixing errors easier too. With our current volume of firearms that need to be tracked – which does not include muzzleloaders – the system is easily saving us 24-48 hours per month. If we ever have to track muzzleloaders, Easy Bound Book™ will be a huge time saver for us.
I would highly recommend Easy Bound Book™. We are very satisfied with the service provided by BASM and the software has simplified what was a cumbersome process.
— Eva Perry, Office Manager at Traditions