Finding out you have a violation after your ATF audit probably makes your heart race a bit. Here is a problem you don’t want to face! Of course, ignoring it won’t make it go away, so facing it and taking action is what you need to do.

In 2015, over 13% of audits resulted in a report of violations. This report outlines the rules that have been violated and what you need to do to correct it. If these are minor infractions, this is the end of the process. However, you can expect the ATF to keep the paperwork and check to see that you are doing it right at the next audit. Even so, it is best to respond with documented steps you plan to take to alleviate the problem.

Warning letters were issued 11.7% of the time after ATF audits in 2015. This is a formal response from the ATF and will let you know the penalties you face if you make further mistakes. Again, you aren’t being penalized yet, but you better make sure that you fix it for the future. Again, your best action is to respond with a formal letter stating what actions you plan to take.

Warning conferences are more serious and require a formal meeting at an ATF location. These happened about 5% of the time after ATF audits. The ATF expects you to provide an action plan for preventing further mistakes and measuring the effectiveness of the plan. You should submit the remediation plan in advance, but don’t write the letter unless you intend to follow through with the actions.

Revocations are rare; only 46 of these occurred in 2015. The ATF only takes this action after the seller has collected severe or repeated violations.

The best step that you can take today to prevent a violation in your ATF recordkeeping is to implement electronic bound book software. Using a system like Easy Bound Book™ keeps your ATF bound book just the way the ATF auditor requires. Easy Bound Book meets ATF requirements for computerized records and makes ATF audits a breeze!

Watch a short video to see how Easy Bound Book™ provides accurate data entry for ATF recordkeeping.