Computer security (or the lack of it) has been in the news a lot lately. Your electronic A&D bound book and other software systems hold critical information that could harm your business if its security is compromised. While there are many cybersecurity measures that can be implemented, there is one security measure that could prevent the majority of cyber attacks.
In fact, the greatest vulnerability of corporate software isn’t the system itself, but the employee who is using it. The number one way to keep your electronic bound book data safe is to educate your employees. Train your employees to understand the types of attacks they may face and how to address them. All it takes is one employee to take the bait for your entire system to be compromised.
You can reduce risk to your computer systems by providing timely and repeated security awareness training. Here is some key training that should be included:
- Install updates regularly. Teach your employees to install updates to stay current on security enhancements. The critical updates are continually closing software vulnerabilities. We are always susceptible, but one way to stay safer is to not be as vulnerable as others. In many cases, hackers will go for the low-hanging fruit, so you don’t want to be the one who didn’t install the update.
- Don’t click on links in email unless you are very sure. Teach your employees to look at the http: behind the link before they click on it. That will tell them if it’s going to send them to an unknown website. If they do click on the link and are told that they must install some software to read the file or do the download, stop! Before they allow anything to be installed on their system, verify with the sender that a) he/she sent it and b) that it’s supposed to install something. If they do not know the sender, do not even click on it.
- Read all URLs from right to left. The last address is the true domain. Secure URLs that don’t employ https are fraudulent, as are sites that begin with IP addresses.
- Check back with the sender if anything is out of the ordinary. Send a separate email (not a reply) or make a phone call to determine if the email is valid.
- Never provide account information or passwords through email. Phishing, like the example above, is the greatest security threat to your employees.
- Eliminate careless Internet browsing. Institute a policy that prevents certain sites from being accessed. This greatly reduces your chance of having your business’ security compromised.
Don’t assume that your employees are aware of security threats. By implementing this leading practice to keep your electronic ATF software and other business data safe, you will move a long way toward reducing the threat of cyber attacks in your business.