We talk a lot about how your electronic A&D bound book help to improve accuracy by eliminating double data entry and helping to ensure that forms are filled out correctly. However, the best electronic ATF software cannot ensure that you have properly captured firearms serial numbers. A&D bound book accuracy is also achieved by robust controls in receiving and tracking firearms. Your electronic bound book then keeps a record of the movement of the firearms.
Here are few tips to help you accurately track firearms serial numbers.
- Use an inventory control system and barcoding to identify exact inventory locations of your firearms.
- When you receive serialized firearms, be sure to properly record the serial number, the firearm characteristics and other markings. Use field-level validation such as barcode scanning plus a hand-keyed serial number or optical character recognition.
- Use software that won’t permit the shipment of a serial number that has not been picked and allocated to an order.
- Keep inventory control and firearm disposal functions separate. Having two people involved in the process adds another level of control.
- If a firearm is temporarily assigned to an employee, it doesn’t need to be included in your A&D book, However, it is recommended to keep internal logs, including photographs, to increase traceability and decrease the risk of loss.
Follow these practices and use electronic A&D bound book software to ensure the accuracy of your ATF records.